Using the Hit List
Once you complete your search the hit list will appear. The hit list contains all of the documents or folders that your search has retrieved from the database.
Below is an example of a hitlist. The icons will be described later in this section. Documents with the same exact index values will group together in a folder (marked in red below) All the data columns can be sorted by clicking on the column header.
A set of icons is presented in the left part of the window. Which icons are visible depends on the rights of the logged-in user, which are linked to the user’s role. In addition these icons may be grayed out if the window where the user is located cannot access this functionality.
Here is the list of possible icons, their function and the conditions under which they are available.
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Icon |
Functionality |
Availability |
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Return to the form. | This button is always displayed and lets you return to the search form that you just filled in. |
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Display the selected documents. | This button becomes enabled as soon as a document is selected. |
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Add to your briefcase. | This button becomes enabled as soon as a document is selected. |
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Data extraction | This button becomes enabled as soon as a document is selected. |
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Remote printing of selected documents. | This button becomes enabled as soon as a document is selected.
It is displayed if the logged-in user belongs to a group that has remote document printing rights for this document base. |
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Local printing of selected documents. (documents concatenated in a PDF file) | This button becomes enabled as soon as a document is selected.
It is displayed if the logged-in user belongs to a group that has document printing rights for this data base. |
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Delete selected documents. | This button becomes enabled as soon as a document is selected.
It is displayed if the logged-in user belongs to a group that has document deletion rights for this document base. |
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Send documents via e-mail | This button becomes enabled as soon as a document is selected.
It is displayed if the user’s profile contains an e-mail address, and if the user belongs to a group that has document distribution rights for this document base. |
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Restore documents to compressed file. | This button becomes enabled as soon as a document is selected.
It is displayed if the logged-in user belongs to a group with restore rights. |
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Select / unselect this page | This button is always enabled.
This button lets you select or unselect the documents listed in the current page. |
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Select / unselect this block | This button is always enabled.
This button lets you select or unselect the documents listed in the pages of the current block. |
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Recording a query. | This button is always enabled.
It is displayed if one of the user’s roles has access rights to favorites and/or role administration rights. |
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Bulk modification | This button becomes enabled as soon as a document is selected.
It is present if one of the user’s roles allows the user the right to perform bulk modifications. |
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Extraction for the Run Time CD | This button becomes enabled as soon as a document is selected.
It is present if one of the user’s roles allows the user the right to extract documents. |
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Indicators |
Meaning |
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indicates that the storage type of the document is WORM |
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indicates that the storage type of the document is DASD |
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indicates that a text note is attached to the document |
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indicates that the document has an approval validation |
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indicates that an attachment is attached to the document |
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Indicates the document is locked, placed by the user (hover the mouse over the lock to view the user that locked it and the time of the lock) |
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Indicates a non-owner lock, placed by a third party (hover the mouse of the lock to view the user that locked it and the time of the lock) |
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Indicates a partial owner lock, in a grouping of documents in the briefcase, if all of the following conditions are satisfied:
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Indicates a partial non-owner lock, in a grouping of documents in the briefcase, if all of the following conditions are satisfied:
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